Responsibilities:

• Manage all aspects of A/R, A/P, Billing and Payroll, coding, entering and reconciling transactions in QuickBooks Online
• Accounts Payable
  • the processing of all accounts payable transactions including bills, credit card charges
  • ensuring accuracy of each bill and proper classification
  • reviewing and process bills for payment
  • reconcile vendor statements and process check, credit card and ACH payments.
  • Maintaining vendor files, agreements and W9 forms, yearly processing of 1099 forms
• Accounts Receivable
  • the accurate posting and classification of the daily receivable transactions
  • preparing deposit slips
• Payroll
  • Processing of semi-monthly payroll including entry of hours, PTO and expense reimbursement through the TriNet portal.
  • Preparation of 401K distributions for each payroll and processing of 401K payment
  • Proper reconciliation of payroll invoices and details in Quickbooks
• Reconcile monthly bank and credit card statements
• Compile property tax reports yearly
• Track asset purchases and disposals
• Prepare and remit state sales tax reports (for multiple states) on a monthly basis
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)
• Investigates questionable data
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure
• Ensure an accurate and timely quarterly and year end close
• Interact with CPA for completion of yearly financial reports
• Compile data and prepare a variety of accounting and HR reports
• Reconciles records with internal company employees and management, or external vendors or customers
• Maintain Client Contracts, Warehouse Agreements and requests for ACH payments, W9s and COI
• Validate POs and enter client invoices in Client Vendor Portals
• HR support related to employee onboarding and 401K administration

Requirements:

• BA/BS in Business with an emphasis in Accounting
• 2-3 years of experience in bookkeeping
• Excellent computer skills (Microsoft Office, Dropbox, Sharefile)
• Strong experience with Quickbooks Online