Site Administrative Assistant

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Accentuate Staffing is recruiting for a Site Administrative Assistant to join a leading construction company in Raleigh, NC. This role will be responsible for a wide variety of office and administrative support functions. The ideal individual will have the ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, organizational, and advance level MS Excel skills and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, must be able to work under pleasure at times handles a wide variety of activities and confidential matters with discretion.

Responsibilities:

Review and ensure accuracy of weekly timesheets
Create and organize and maintain project filing system. Keep project up to date on a daily basis
Compile new and re-hire documents and forward to Human Resources or Recruiting
Maintain JSA tracking daily within restricted time frames
Maintain inventory control of all materials and supplies using tracking system
Type memorandums, letters and other documents as required by project staff
Schedule appointments as necessary
Answer phones, take messages, send and receive faxes
Process incoming/outgoing mail on a daily basis
Purchase office supplies
Verify vendor invoices as requested by Project Manager
Follow up on employee inquiries regarding payroll, benefits, etc. by contacting corporate office
Complete weekly reports timely and accurately
Perform other duties as assigned

Requirements:

Must have high school diploma plus minimum two years’ experience. Prefer Associate Degree or higher
Must be bilingual Spanish
Two or more years of administrative assistant experience or experience working in a construction environment
Advanced level MS Excel skills
Must be detail oriented
Ability to work with and maintain confidential information
Strong phone and interpersonal skills
Excellent MS Word, and Outlook skills
Strong work ethic, able to work independently with desire to learn and improve and ability to manage time and complete assigned projects