Responsibilities:

• Will provide administrative support to the President/CEO, VP of Finance, Chairman and General Office
  
• Prepares and distributes the schedule and related materials for regular Board, Staff, and Company meetings
• Schedules meetings as needed
• Attends meetings as the scribe and prepares follow-up reports
• Writes, proofs and types various written communications including memos, letters, e-mails, etc
• Prepares expense reports for the Chairman and CEO
• Assists with filing and organization of general correspondence for Chairman, CEO / President and any of the vice presidents, when needed
• Schedules and plans Company functions inside and outside the office
• Answers phone calls, takes messages, receives faxes, and returns calls
• Makes registration / hotel / travel arrangements for yearly PMA & United Conventions and other trade shows as required
• Performs day-to-day accounting functions for several affiliated companies and partnerships. Also prepares preliminary reports / information necessary for tax return preparation, distributes K-1s and tax return information to company owners and mails all tax returns and Annual Reports to the respective tax collection locations. Posts / updates shared drive with documents for affiliated companies and partnerships
• Responsible for travel arrangements through World Wide Travel Services (Concur) including setting up new accounts and assisting employees with travel as needed.

Requirements:

• 5 plus years experience in office management, bookkeeping and administrative support
• Excellent communication and organizational skills
• Computer savvy in MS Office
• Associates Degree or higher preferred