Responsibilities:

• Collaborate with project managers and contractors to process change orders efficiently.
• Review change order requests for accuracy, completeness, and compliance with company policies and procedures.
• Prepare necessary documentation and update records accordingly.
• Assist in setting up new vendors, conducting vendor evaluations, and maintaining vendor relationships.
• Conduct research to identify potential vendors, obtain quotes, and negotiate favorable terms.
• Regularly review vendor performance, resolve any issues, and ensure timely delivery of goods and services.
• Prepare and review invoices accurately and in a timely manner.
• Validate invoices against purchase orders, contracts, and project specifications.
• Liaise with the accounting department to resolve any billing discrepancies or issues.
• Create purchase orders based on project requirements, specifications, and budgetary constraints.
• Ensure purchase orders are accurate, complete, and comply with company policies and procedures.
• Coordinate with project managers and vendors to confirm order details, delivery schedules, and pricing.
• Collaborate with project managers to identify and procure materials, equipment, and supplies for job sites.
• Research and source new products, materials, and suppliers to optimize cost-effectiveness and quality.
• Coordinate timely delivery of ordered products to job sites and maintain accurate inventory records.

Requirements:

• Bachelor’s degree in business administration, supply chain management, or a related field is preferred.
• Proven experience as a Purchasing Specialist or in a similar procurement role within the commercial construction industry.
• Strong understanding of construction purchasing practices, including change order management and vendor evaluation.
• Proficient in using purchasing software and other relevant tools for creating purchase orders, managing invoices, and tracking vendor performance.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Strong attention to detail and accuracy in all aspects of procurement processes.
• Effective communication skills to interact with internal stakeholders, vendors, and contractors.
• Problem-solving and negotiation abilities to resolve vendor issues and secure favorable terms.
• Proficiency in Microsoft Office Suite, particularly Excel, for data analysis and reporting