Responsibilities:

Manage Purchasing Unit operations

• Manage competitive bids for goods and services
• Manage the procurement cards program for small dollar purchases
• Oversee contract monitoring to ensure financial compliance and terms
• Ensure that all procurement activity is conducted in compliance with applicable State and Federal laws and regulations, and approved policies and procedures
• Manage requests within reasonable time frames and with a positive customer service attitude
• Ensure adequate tracking and maintenance of contract and purchasing documents
• Assist with contract and purchase requisition processing as needed
• Provide a fair climate for suppliers
• Establish account/credit and terms
• Minimize disputes between internal and external clients
• Identify sources of supply at cost effective prices and serve as an information resource center
• Manage disposal of surplus property
• Ensure compliance with HUB obligations
• Maintain high ethical business standards and full statutory compliance

Develop and maintain purchasing policies, procedures, and business processes.

• Assist in the development and execution of strategic and operational business plans for the department
• Assist in the development and coordination of strategic and innovative operations that increase efficiency and effectiveness for organization
• Implement and enforce purchasing policies and procedures
• Develop and monitor key performance indicators for the Purchasing team
• Direct and supervisor Purchasing unit staff as well as provide training

Manage and Develop Staff

• Work with Human Resources and the Director of Purchasing to attract, maintain, and retain a highly qualified and well-trained workforce
• Ensure staff are well trained in and comply with all organization and department policies, procedures, and business processes
• Organize workflows and ensure staff understand their roles and responsibilities
• Ensure the department has the needed tools and resources to achieve organizational goals and to support employees and ensure compliance with licensure, regulatory, and accreditation requirements
• Actively establish and promote a positive, diverse, and inclusive working environment that builds trust
• Ensure all staff are treated with respect and dignity
• Ensure standards are transparent and applied consistently, impartially, and ethically over time and across all staff members
• Work to resolve conflicts and disputes, ensuring that all participants are given a voice
• Set goals for performance and deadlines in line with organization goals and vision
• Effectively communicate feedback and provide ongoing coaching and mentoring to staff and support a learning environment to advance team skills and professional development
• Cultivate and encourage efforts to expand cross-team collaboration and partnership

Requirements:

• Bachelor’s degree in Business Administration or related field from an accredited college/university and five (5) years of progressive purchasing experience, including two (2) years of supervisory experience.
• State or Local government purchasing experience and Sage Intacct experience preferred
  
• Knowledge of the principles and practices of business administration
• Knowledge of modern office procedures, practices and equipment
• Knowledge of State and local government purchasing requirements
• Microsoft Office skills
• Knowledge of and work with financial or purchasing software
• Ability to establish and maintain effective working relationships with associates, external agencies, and the general public
• Ability to lead and coach staff