Project Administrative Assistant

Project Administrative Assistant

Project Administrative Assistant

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Accentuate Staffing is recruiting for a Construction Project Administrative Assistant for one of our clients that specialize in retail construction in Raleigh, NC.  The Project Admin will support 2 project managers with the administration of their projects with each Project Manager typically handling 2-4 projects at a time.

We are seeking an Administrative Assistant who is friendly, organized, detail-oriented, an excellent communicator, a team player, and has strong critical thinking and computer skills. This individual should be able to handle a variety of different tasks and to prioritize their work accordingly. Familiarity with construction terminology and documents is a plus, but not required.

Responsibilities:

  • Supporting the assigned Project Managers: Assist with Project Setup: Permits/Licenses/Bonds
  • Importing/Setting up budgets in PM software
  • Make sure superintendents have all documentation needed
  • Preparation, Filing, Sending, and Follow up of Project Documents
  • Correspondence (Meeting Minutes, Construction Punch Lists, Letters, etc.)
  • AIA Contract Documents and Change Orders to project Owners & Developers
  • Preparation and sending of Pay Applications & Invoices
  • Subcontracts, Purchase Orders, & Change Orders to subcontractors & vendors
  • Subcontractor Certificates of Insurance
  •  Closeout Documents (Warranties, Operation Manuals, final Lien Waivers, etc)
  • Filing and organization of project documents
  • Assist with Estimating support when needed
  • Setup & Maintain the online plan room
  • Assist with other Project Management administrative tasks as needed
  • Support the Administrative/Office Staff: Assist with covering the front reception desk/phone
  • Assist with file archiving
  • Back up to the other Administrative staff during vacations/sick time.

Requirements:

• Associates Degree or 3-5 years experience in Project Administrative role
• Construction experience and knowledge of construction terminology
• Ability to handle multiple projects at one time
• Strong organizational skills, excellent communication skills, & string computer skills
• Must be proficient in Microsoft Office: Word, Excel, Outlook, Teams
• Familiar with Project, PowerPoint, OneNote, Adobe , & CMiC Construction

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