Responsibilities:

• Liaise with property management company as main contact for building related issues and concerns
• Manage office and lab access through property management
• Manage onsite bookings for office staff and visitors per Covid-19 policies
• Maintain expense reports for Office Manager account and Senior Leadership Team as needed
• Calendar management as needed
• Maintain office equipment
• Coordinate and deliver invoices to accounts payable as needed
• Manage shipping and receiving for administrative supplies and purchases, including company Fedex account
• Assist with new employee onboarding as needed, including but not limited to: scheduling, database listing updates, office tours, supply orders and shipping of IT equipment
• Assist with travel booking and scheduling for Senior Leadership and staff as needed
• Coordinate meeting setup, catering and scheduling as needed
• Manage general office purchases, including but not limited to: office supplies, catering, gifts and education materials
• Organize office parties and celebrations
• Facilitate office move including but not limited to:
  • Booking, scheduling and confirming vendors
  • Overseeing office packing timelines and relocation
  • Main point of contact for current and future building management
  • Address changes for current vendors and deliveries
  • Coordinate new office space setup
  • Manage new space seating assignments and reservations through reservation system

Requirements:

• Min of 3-5 years of relevant and recent experience is required
• Bachelor Degree is preferred
• Must be proficient with MS Office