Responsibilities:

• Matches all invoices with purchase orders and receiving records
• Processes all accounts payable and cash disbursement transactions within
established guidelines
• Generates and emails invoices to customers
• Ensures customer payments are received according to payment terms
• Completes and submits A/R loan requests to Square 1 Bank
• Assists CFO with maintaining the general ledger including entry of all standard
and non-standard journal entries under the supervision of the CFO
• Maintains all accounts payable, vendor, cash disbursement and billing files
• Assists in the monthly close and annual audit
• Maintains check number log signed by authorized check signer to ensure
continuity of checks used and voided
• Generates weekly cash forecast report
• Processes expense reports
• Processes monthly bank reconciliation
• Processes monthly credit card reconciliation
• Provides monthly financial statements to lenders and investors as required
• Maintains all confidential employee and payroll files under the established
guidelines
• Completes all new hire paperwork as well as any change requests by employees
• Coordinates salary changes and terminations of all employees
• Maintains and processes all employee time sheets and attendance records
including vacation, sick time and hours worked on government contracts
• Administers employee benefit plans (401K, Health Insurance, Dental Insurance,
Flexible Spending Account, Life Insurance and Disability Insurance)
• Completes and submits required annual compliance testing, audits and census
reports for 401K, Health Insurance and Workers’ Comp Insurance
• Processes monthly payroll via the 3rd party payroll service in a timely and highly
confidential manner
• Addresses employee benefits changes, questions and issues
• Conducts annual review of benefits pricing
• Collects and distributes mail daily
• Coordinates all meetings as requested
• Supervises cleaning service and ensures the neat appearance of all
administrative common areas including the conference room and kitchen
• Reviews records retention annually and recommends updates as appropriate

Requirements:

• Proficiency in QuickBooks Premier desktop version
• Proficiency in Microsoft Word and Excel
• Strong written and verbal communication skills
• Self-motivated, high-energy individual with strong drive for accomplishment
• Strong attention to detail
• Receptive, open, positive, ‘whatever it takes’ attitude