Responsibilities:

• Manage administrative staff and oversee administrative and accounting functions including payroll, Accounts Payable (AP), Accounts Receivable (AR), FOB and work order invoicing, plant inventory control, hour and contract administration.
• Attract, develop and retain the best talent through good hiring, performance management, training and development, and succession processes and practices.
• Manage all matters associated with automobile, equipment, general liability and workers compensation claims by the division.
• Manage Human Resources (HR) staff and oversee HR functions including advertising for open positions, processing and maintaining applications and employee records, ensuring pre-employment testing is completed accurately and efficiently and administering new hire orientation.
• Conduct various HR activities including the administration of FMLA and short-term disability claims, annual medical insurance open enrollment and semi-annual 401K open enrollment.
• Manage all matters associated with company property maintained by the divisions including maintenance and retention of all property files. Represent the company with various interactions with OSHA and other government agencies.
• Assist Corporate Safety and Training Managers with implementation, compliance, training and record retention of all company and regulatory safety policies and procedures.
• Manage all matters related to communications and information systems within the division to include operation and maintenance of phone system, company cell phones assigned to the division, computer retention and replacement and division server operations.
• Maintain various division monthly reports and records to include certificate of liability insurance for truckers, division project billing analysis and weekly plant inventory control.
• Plan, prepare and implement division and employee meetings to include periodic safety reviews, regular staff meetings, annual wellness screenings, annual required employee safety training, annual CDL driver recognition, annual office holiday party and annual division employee appreciation event.
• Serve as division EEO Officer and Assistant Secretary. Complete and maintain all documentation and records associated with EEO audits and claims. Attest executed contracts and other legal documents as Assistant Secretary for two divisions of the corporation.
• Purchase office inventory supplies and PPE inventory for field operation of divisions.
• Contribute to division team effort by completing additional assignments per area management, project management and vice president.

Requirements:

• High school degree and construction work experience required. Associate’s or Bachelor’s degree or 5 years of work experience preferred.
• Accounting, Business Administration, Construction Management, Human Resource Management
• Must have 3-5 years of recent/relevant experience