Responsibilities:

• Oversee daily front-office and administrative operations to ensure efficient business processes.
• Manage company documentation, records, and operational procedures while maintaining organized systems.
• Support financial operations, including project setup, invoicing, accounts receivable tracking, and coordination with outsourced accounting partners.
• Manage vendor relationships and office facilities, including IT systems, office equipment, utilities, and service providers.
• Coordinate human resources administration, including recruiting support, onboarding, employee records, benefits coordination, and HR documentation.
• Maintain company insurance policies, compliance documentation, and vendor insurance records.
• Supervise general office coordination tasks such as shipping/receiving, office supplies, events, and administrative support.
• Coordinate with external vendors to support marketing, website updates, and company communications.
• Identify opportunities to improve office efficiency, workflows, and operational processes.
• Provide regular updates to leadership on administrative, financial, and operational matters.

Requirements:

• 8+ years of experience in office management, administration, bookkeeping, HR coordination, or similar roles.
• Associate or Bachelor’s degree in Business, Accounting, Finance, or related field preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Experience managing accounts receivable, invoicing, and financial documentation.
• Experience coordinating vendors, facilities, and office operations.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and office software tools.
• Experience with Adobe Acrobat or Bluebeam preferred.
• Familiarity with Deltek Ajera or BQE Core is a plus (training available).
• Self-motivated, proactive, and able to manage multiple priorities in a fast-paced environment.