Responsibilities:

• Greets guests and vendors with oversight of sign-in/sign-out log
• May answer phone inquiries and direct calls to appropriate persons or department and provides basic company information
• Organizes and plans work events such as company provided lunches, professional lunch meetings and employee holiday events
• Checks, opens, sorts, and distributes incoming mail
• Assists drivers with delivery/pick-up instructions upon arrival
• Sets-up appointments for office repairs and maintenance, obtains quotes for potential jobs, and schedules water system tank refills and quarterly carpet cleaning services
• Prepares business correspondence, typically using Microsoft Office (Word, Excel, Power Point, Access and Outlook) and/or review of contracts, emails, etc. as needed
• Day-to-Day (spontaneous) tasks/errands as they arise
• Manages office/bathroom/breakroom supplies and overall cleanliness of areas
• Assists the HR Consultant with necessary paperwork, reporting and/or internal/external communications, setting-up trainings and other varying duties upon request
• Assists with special projects, as needed with approval from CEO

Requirements:

• Professional and welcoming demeanor
• Min 2+ years of experience as an office manager & experience supporting senior level staff
• Associates Degree preferred
• Detail oriented and ability to multi-task, customer service oriented
• Confidentiality a MUST
• Effective written and oral communication
• Able to work independently and within a team
• Open mind and desire to take on new responsibility and learn new things with a growing company
• Proficient in MS Office