Responsibilities:

• Greet all customers, vendors, employees, and other guests as they enter the building.
• Answer incoming phone calls and route calls accordingly.
• Manage the breakroom vendors including beverage and ensuring that these items are put away and stocked as appropriate.
• Managing of all office repair services, janitorial services, recycling services, and office supplies.
• Manage document shredding and pickup services through Iron Mountain.
• Oversee any office machine maintenance/repair/postage replenishment, etc.
• Provide office support in terms of as needed data entry, proposal support, copying, etc.
• Provide support as needed for ordering and setup/clean-up for company meetings/lunches.
• Receive and distribute incoming mail and packages.
• Manage Conference Room schedules
• Other project related support to President, VP, HR, Safety, and Facilities as requested
• Plan events such as Field Appreciation Day and other company events.

Requirements:

• Must be self-motivated and have a strong attention to detail.
• Must have a positive and upbeat personality.
• Must have a pleasant interpersonal style – internal and external customers
• Must be reliable and dependable.
• Strong work ethic
• Must have excellent communication skills
• Must have a minimum of three years of similar office administrator experience.
• Must be a notary public or willingness to obtain.