Responsibilities:

• Act as a liaison with outside agencies, partners, and stakeholders, including senior-level management, Board members.
• Manage calendars with a keen sense of prioritization and time management to ensure maximum effectiveness.
• Responsible for Board of Director meeting planning (meeting/telecom, meals, materials, correspondence).
• Lead special projects for the CEO and CBO and act as an intermediary between the executive leadership team, senior leadership team and teammates.
• Responds independently with sound judgment to inquiries and correspondence from the senior leadership team, vendors, executive leadership team and the Board of Directors.
• Plan for, schedule, organize and coordinate (project mgmt. of) staff & departmental functions/meetings for Executive & Senior Leadership Team, including events/off-sites, structuring agenda, notes and managing follow up of actions from meetings.
• Assist in building presentations for internal and external audiences including coordination and collation of multiple presenters’ slides for meetings.
• Answer phone and e-mail communications on behalf of the CEO and CBO, handle confidential and non-routine information. Responding where appropriate to individual emails from vendors or employees or identifying the right party to help or respond.
• Handle confidential matters with the utmost discretion and judgment.
• Perform special projects, analyses, and research as assigned.
• Hire, train and manage a team of Administrative Assistants within the organization. Administrative Assistant roles will include but not limited to:
  • Coordinate travel arrangements including agendas, flights & hotel details
  • Process expense reports in a timely manner for executives
  • Monitor office and kitchen supplies; coordinate orders with logistics team
  • Organize and distribute mail
• Other duties as assigned

Requirements:

• BS/BA degree. Paralegal certification a plus.
• 5+ years of experience providing C-Suite support which includes supporting the BOD.
• 2 years of experience managing and mentoring Administrative Assistants.
• Proficiency in collaboration and delegation of duties.
• Ability to use excellent judgement and discretion given the role’s access to company confidential information.
• A customer-focused mindset is key, whether interacting with the Board of Directors, CEO, executive leaders, and individual teammates or outside vendors and partners.
• Ability to handle the stress of functioning in a fast-paced organization, meeting deadlines, anticipating quickly changing needs and exercising judgement regarding a wide range of responsibilities including conflicting priorities/work overflow.
• Advance skills in Microsoft Office products (Excel, Word and PowerPoint specifically).
• Excellent communication skills (oral and written).
• Exceptional attention to detail and follow-through.