HR Specialist
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Accentuate Staffing is currently recruiting for an HR Specialist to join an established association in Raleigh. This is a hybrid position that will be 2 days onsite and 3 days remote. This position will provide day-to-day human resources support to HR Director and staff and will perform various payroll, benefit, and HR tasks. The Specialist will help support the companies’ benefits plans, payroll processing, and reconciliation, and compile and maintain complex and confidential records. Other HR tasks will include recruitment and onboarding support, supporting employee engagement and training programs, championing our organizational culture, supporting the companies’ annual performance review, benefits enrollment, and policy updates, among other duties.
Responsibilities:
- Ensure weekly and semi-monthly payrolls are processed in a timely and accurate manner and act as the lead point of contact for payroll and benefit-related questions.
- Research and interpret applicable state, federal and organizational laws, guidelines, practices, policies, and procedures to ensure full compliance in all payroll-related matters.
- Ensure that all status changes (pay rates, new hires, separations, benefits, etc.) are processed correctly and computed accurately.
- Ensure accurate and timely contributions are made to the 403(b) recordkeeper, and semi-monthly contribution files are reconciled per the plan’s requirements.
- Reconcile payroll bank statements and review the accuracy of payroll deductions to payroll output documents.
- Handle all garnishments, deductions, and PTO accruals.
- Utilize ADP Workforce now to prepare various payroll reports for the finance team and reconcile quarterly payroll taxes.
- Serve as the co-liaison with insurance providers to resolve benefit-related problems and ensures effective utilization of plans and positive employee relations.
- Assist with benefits administration, including claims resolution, change reporting, approving invoices for payment, and communicating benefits information to employees, (medical, vision, dental, HSA, HRA, FSA, LegalShield, life insurance, and voluntary plans).
- Maintain compliance with federal, state, and local employment and benefits laws and regulations.
- Assist with annual open enrollment and general benefit questions.
- Assist with recruitment efforts for all positions, including placing advertisements in diverse sources.
- Serve as point of contact for applicants and coordinate logistics for all interviews.
- Provide onboarding program support including new hire IT equipment requests and workstation setup. Develop and disseminate new hire orientation schedules and prepare new hire materials.
- Conduct 6-month debrief sessions with new hires to gain feedback.
Requirements:
- Excellent interpersonal relationship-building and employee coaching skills.
- Excellent customer service skills.
- Ability to lead with empathy and understanding.
- Ability to protect confidential information.
- Excellent organizational management skills.
- Ability to cultivate a culture of collaboration and accountability as part of a team.
- Strong written and spoken communication skills.
- Strict attention to detail.
- 3-5 year’s human resources-related professional experience.
- Proficiency with Microsoft applications like Excel, Word, Outlook, and PowerPoint.
- Prior experience processing payroll using ADP Workforce Now payroll software.
- Familiarity with benefits open enrollment and billing.
- Bachelor’s degree in Human Resources or a combination of education and relevant work experience. Professional in HR (PHR) or SHRM-CP certification is highly preferred.
- Must be vaccinated
