Responsibilities:

• Provide administrative support to the Director and staff as directed in tasks related to departmental administrative responsibilities including scheduling, reports, letters, and email responses to external and internal stakeholders.
• Review, track, and submit contractor’s timesheet to AP Department.
• Works in conjunction with staff in support of special projects.
• Conduct research, compile data, and organize information to support decision-making processes within the department.
• Assist in organizing department meetings, including agenda preparation and distribution of materials.
• Attend meetings, take minutes, and follow up on action items as required.
• Prepare and submit expense reports for staff.
• Support staff with preparation for presentations to internal and external sources in collaboration with the Communications Department.
• Support with travel arrangements when necessary.
• Supports the Department’s training program and identifies training needs of assigned personnel including on-boarding of new employees.
• Maintains strict confidentiality of all information.
• Plans and coordinates special events (staff/department lunch, team building event)
• Maintain a schedule of departmental meetings including team-building activities, and meetings for assigned Board committees and workgroups.
• Assist with new Board members’ communications under the direction of the Director and Communications department.
• Assist with Board Interviews including technical assistance with attorneys, and Board Member’s.

Requirements:

• Proficient with Microsoft office software, Excel; working knowledge of database systems.
• Detailed oriented with excellent organizational skills.
• Excellent data entry skills and accuracy
• Excellent multi-tasking skills and ability to oversee multiple assignments.
• Excellent customer service skills.
• Effective interpersonal and communication skills and the ability to interface with personnel at all levels with a professional demeanor.
• Excellent technology skills.
• Outstanding time-management skills and require minimum oversight.
• Use discretion and judgement to plan and accomplish work.
• 4-year college degree
• Minimum of 3-5 years in a clinical setting preferred.
• Minimum of 5-10 years in a medical regulatory agency preferred.
• Knowledge of medical records and terminology preferred.