Responsibilities:

• Screen and prioritize emails and calls for the executive
• Manage and maintain the calendar.
• Coordinate meetings, confirming availability, booking rooms, setting up teleconference or video conference capability, ordering food.
• Make travel plans and reservations.
• Process expense reports.
• Draft communications on behalf of the executive.
• Prepare agendas and materials for leadership and Executive Committee meetings.
• Monitor financial, budgetary and personnel processes.
• Provide presentation support, such as develop and edit presentations. Must be proficient using PowerPoint.
• Complete reconciliation of business credit card expenses

Requirements:

• Bachelor’s degree and 5 years of professional experience providing high-level support to a senior executive at a fast-paced organization.
• Expert in Microsoft Office Suite skills, including Excel, Word, PowerPoint, Outlook, and OneNote.
• An extremely personable, professional, polished, multi-tasker.
• Interpersonal skills necessary to handle sensitive and confidential situations with poise, tact, and diplomacy.
• Ability to work in a fast-paced, collaborative environment while staying flexible to changing priorities.
• Responds to requests and urgent matters quickly and creatively with excellent follow-through.
• Position will require one evening meeting per month in creating agenda and taking minutes for team
• Previous experience supporting physicians is required.