Responsibilities:

• Coordinate meetings, manage agendas, and distribute notes for the Executive Leadership Team.
• Gather, format, and disseminate information for internal and external requests.
• Conduct research to support decision-making and assist in report and presentation preparation.
• Ensure strict adherence to confidentiality policies across all activities.
• Proactively identify opportunities to streamline administrative processes.
• Assist in organizing celebratory events and handle expense report submissions.
• Coordinate catering and external meals for executive team members.
• Maintain office supplies and ensure organizational needs are met.
• Manage calendar appointments, travel arrangements, and expense tracking for executives.
• Provide additional administrative support as directed.

Requirements:

• Bachelor’s degree in a related field or a demonstrated equivalent level of experience preferred.
• 3+ years of executive level administrative support experience, preferably within manufacturing or construction.
• Proficiency in project management techniques.
• Strong organizational skills and ability to manage multiple tasks under pressure.
• Excellent written and verbal communication skills.
• Capacity to anticipate needs and provide exceptional support.
• High emotional intelligence and professionalism in all interactions.
• Attention to detail and commitment to data accuracy.
• Proficiency in Microsoft Office Suite and willingness to learn new software systems.
• Ability to handle confidential information with integrity and discretion.
• Proactive collaborator with a focus on team success.
• Adaptability and effectiveness in navigating ambiguous situations.