AP Specialist

AP Specialist

AP Specialist

Accentuate Staffing is currently recruiting for an AP Specialist for our client in RTP.  This is a full-time (40 hrs/week) position.

Responsibilities:

  • Review, approve and post invoices
  • Review employee reimbursement requests
  • Verify invoices are accompanied by all required supporting documentation
  • Generate weekly payments (electronic payables and the occasional paper check)
  • Process credit card receipts
  • Reconcile monthly credit card statements for 3 accounts
  • Investigate invoicing errors, discrepancies, and omissions and contact vendors to resolve any issues, as well as respond to and resolve vendor inquiries
  • Complete vendor credit applications as needed
  • Provide accurate and effective document preparation and records management relative to Accounts Payable function in accordance with records retention policies and procedures
  • Continue to improve payment processes and create efficiencies
  • Submit appropriate filings for monthly sales and use tax returns to various states
  • Perform various month-end reconciliations and work to resolve any discrepancies
  • Review AP accounts for accuracy
  • Management of departmental email account
  • Reconcile vendor statements and follow-up as needed
  • Assist with multiple accounting functions and special projects as assigned
  • Assist vendors with enrollment in credit card and ACH payment program
  • Monitor credit card payables for expiring payments
  • Prepare and distribute weekly AP reports for management
  • Maintain fixed assets according to the company s capitalization policy and local property tax listing regulations
  • Assist with preparation of annual business property tax listings for required locations
  • Assist with preparation of 1099-MISCs
  • Back up for front desk, as needed (answering phones, retrieving and distributing mail, greeting visitors, etc.)
  • Record cash receipts in project management system (Procore)

Requirements:

  • Bachelor s degree in related field or equivalent work experience
  • 2+ years experience in high volume accounts payable role
  • Detail-oriented with exceptional analytical and organizational skills
  • Ability to manage multiple priorities
  • Excellent written and oral communication skills
  • Ability to troubleshoot and problem-solve
  • Excellent follow-through skills
  • Ability to handle discreet and confidential information
  • Solid understanding of basic accounting principles
  • Excellent customer service for both internal and external customers
  • Experience working for a general contractor
  • Experience with Sage 300 and Procore