Responsibilities:

• Greet visitors and assist them with navigating the office.
• Field phone and email inquiries and route to the appropriate parties.
• Assist the Executive Director and other members of the leadership team with scheduling meetings, coordinating travel logistics, responding to inquiries/requests, and special projects as assigned.
• Track and order kitchen and office supplies to ensure the office is well-stocked and organized at all times, adhering to budgetary parameters.
• Coordinate and participate in meetings as assigned; may include scheduling, catering, preparing meeting materials, recording meeting minutes, providing technical support, and handling assigned action items as needed.
• Serve as back-up to the Administrative and Technical Specialist for basic IT needs and troubleshooting of phones, copiers, printers, computers, televisions, monitors, and other office equipment.
• Process work orders with the property management company when maintenance issues arise.
• Assist with events as requested; may include registration, preparing materials, and working at events.
• Provide support to the Development and Membership team; take notes, maintain member data, manage the Membership Inbox, assist with membership reports and member invoicing, and other duties as assigned.
• Provide general administrative support to all staff members as requested; may include scheduling of meetings, note-taking at meetings, copying/faxing/scanning/filing, meeting materials preparation, data entry, and special projects.
• Other duties as assigned.

Requirements:

• AS or BS degree in Business Administration or similar field
• 2+ years of relevant business experience; additional experience may be considered in lieu of degree
• Strong proficiency in utilizing and troubleshooting a variety of software applications and databases
• Intermediate to Advanced proficiency with MS Office
• Strong general administrative skills (copying, filing, calendaring, written correspondence, reception, meetings and events)
• Experience handling confidential and sensitive information with discretion; credible and trustworthy
• Able to think critically and strategically, always balancing the day-to-day needs with the big picture
• High Emotional Intelligence (EQ); polished communicator and collaborator that can anticipate needs, resolve conflicts, work with a wide range of personalities and strive for win-wins in each situation
• Customer-focused; able to respond quickly and respectfully to internal customers
• Exceptional time management, prioritization, and multi-tasking ability
• Excellent written and verbal communication.
• Highly resourceful and skilled at solving problems with a positive, creative approach
• Flexible and comfortable working under pressure in a fast-paced environment, and in a wide range of activities
• Experience working in a non-profit environment is preferred; an understanding of  clean energy industry is a plus