Administrative Assistant
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Accentuate Staffing is actively recruiting for an Administrative Assistant to join a pharmaceutical client in RTP. This is a long-term assignment offering an excellent opportunity to support daily operations in a dynamic office environment.
Responsibilities:
- Scan, save, and electronically file packing slips in designated vendor folders
- Restock and maintain all breakrooms, including routine maintenance and cleaning of coffee machines
- Provide general administrative support:
- Take meeting minutes and distribute summaries
- Send internal communications and coordinate facility tour requests
- Maintain and update staff directories (e.g., phone lists, office assignments)
- Create office signage and name tags
- File documents and assist with miscellaneous clerical duties
- Monitor and replenish office supply inventory; place orders as needed
- Manage office recycling collection
- Coordinate catering orders for VIP meetings, training sessions, and other events
Requirements:
- Previous experience in an administrative or office support role
- Strong proficiency with basic computer tasks, including:
- Typing and accurate note-taking
- File saving and document organization
- Microsoft Outlook for email, calendar management, and meeting scheduling
- Familiarity with common keyboard shortcuts (copy/paste, save, etc.)
