Administrative Assistant
Accentuate Staffing has an immediate opportunity for an Administrative Assistant to join an established association in downtown Raleigh. The Administrative Assistant will be responsible for providing end to end office support to include creating and editing documents and written communications, performing clerical functions, and handling multiple priorities that support the day-to day operations of the association.
Responsibilities:
- Opens, sorts, and delivers mail daily.
- Answers door greets guests, and alerts appropriate staff of visitors.
- Responsible for answering all incoming telephone calls on the main telephone line and directing calls to the appropriate party.
- Responsible for office telephone management, including setting up new extensions, changing extensions, and phone tree management.
- Checks mailbox and takes mail downstairs daily (by 12:00 p.m.)
- Monitors and updates staff telephone lists
- Responsible for facilitating Xerox maintenance with vendor, and stocking office copiers/printers and managing supplies.
- Monitor and manage inventory of office supplies; order and distribute office supplies, as necessary.
- Responsible for updating the main voicemail greeting and sending reminders to all staff before holidays for out-of-office replies.
- Provides general administrative support for various tasks and other projects, as assigned.
- Prepares new sheriff welcome packets.
- Orders and fulfills badge requests.
- Updates and maintains shared calendar for Holidays and Birthdays
- Updates and manages changes to the Association Letterhead
- Updates, manages, and maintains the Association’s style guide.
- Provides support for contact databases.
- Provides general administrative support for various tasks and other projects, as assigned.
Requirements:
- 4-year college degree or equivalent work experience
- Minimum three to five years administrative assistant experience required.
- Proficiency with Microsoft Office
