Responsibilities:

• Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
• Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager’s request for plans and specifications and pay requests.
• Complete agency wide compliance trainings
• Data Entry in an Electronic Health Record
• Answer and direct phone calls or take messages for appropriate parties.
• Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
• Preparing plans and specifications for pickup/shipment.
• Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.

Requirements:

• High School Diploma, GED or equivalent.
• 1-2 years of experience providing administrative support preferably in the Healthcare
• Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
• Proficient in MS Office