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Administrative Assistant

Administrative Assistant

Administrative Assistant

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Accentuate Staffing is currently seeking an Administrative Assistant to join a growing software group in the Durham area. This is a temp to hire opportunity.

Responsibilities:

  • Interact with company associates, vendors, and other guests, acting as first face and first impression.
  • Manage employee access requests and assist with directions for amenities and parking support.
  • Maintain front-of-house presentability and presence
  • Ensure meeting room readiness at all times
  • Answer all incoming telephone calls from staff, customers, and guests.
  • Manage visitor check-in and log and update contractor badge information.
  • Assist with all vendor relation needs including incoming and outgoing shipments.
  • Manage all events for office teams including birthdays, holidays, and employee morale needs.
  • Access and enhance smart boards within office to track company events and employee milestones.
  • Maintain responsibility for general site communications, building notifications, and office mailing list administration
  • Provide support and coordinate activities to support cross-functional office events, meetings, and parties
  • Manage site intranet presence, updating site information, contact details, access requirements and emergency details
  • Be responsible for space management, including seating assignments and equipment and furniture space layouts

Requirements:

  • Bachelor’s degree required
  • Outgoing, can do attitude with ability to enhance someone’s day with a smile.
  • Accomplished in customer service with a focus on positive language and clear communication.
  • Good critical thinking and troubleshooting skills, especially in stressful situations
  • Basic analytic skills with a “think outside the box” mentality
  • Motivated with the ability to work under little direct supervision
  • Familiarity with MS Office

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