Accounts Payable/Accounts Receivable Specialist
Accentuate Staffing is currently recruiting for an Accounts Payable/Accounts Receivable Specialist for a national company in Raleigh. This is a hybrid role that will require 2 days in office and 3 days remote. This role will be responsible for performing the day-to-day accounts payable and accounts receivable functions for the accounting department. Reporting into the Controller, this role will process and verify vendor invoices, reconcile accounts, manage payments, resolve discrepancies, work directly with staff to process corporate credit card statements monthly, manage the 1099 filings, and complete additional duties as assigned.
Responsibilities:
- Ability to discern which accounts, department codes, and project codes should be used for vendor invoices and check requests.
- Reconciles processed work by verifying entries and comparing system reports to balance.
- Uploads payment information to online banking systems for purpose of check printing and bank fraud protection services on a weekly basis.
- Work with staff on processing corporate credit card statement each month. Upload each month.
- Initiates stop payment requests.
- Works closely with meeting planning team and examination team for expense reimbursement.
- Proactively reaches out to vendors to have all invoices mailed to AP email address.
- Proactively seeks to convert vendors from check to ACH payment method.
- Effectively manages AP/AR weekly, monthly, quarterly, and annual to do lists.
- Ensures compliance with IRS W-9 and 1099 filings. Collect and maintain 1099 records and upload 1099 file to the IRS each calendar year.
- Maintains constituent information in accounts receivable master files and ensures that it is accurate and current.
- Prepares and sends invoices to customers.
- Processes payments for remote deposit.
- Posts checks and ACH payments to AR system and to the CRM database as needed.
- Contacts customers with past due invoices to arrange for payment.
- Review procedure manuals periodically and suggest updates for supervisor approval.
- Assists with annual audits and annual tax returns as directed by the Controller.
- Assists the Controller in planning, implementing, and maintaining state-of-the-art accounting and financial systems related to AP/AR.
- Assist with annual budgeting process.
- Performs other duties as assigned.
Requirements:
- Strong ability to pay attention to accuracy and detail.
- Able to work independently.
- Strong organizational skills.
- Good written and oral communication skills.
- Basic accounting skills.
- Ability to troubleshoot and problem solve.
- Good understanding of chart of accounts, department codes, project codes and budgets.
- Ability to interact effectively with professional colleagues.
- Good Microsoft Office Suite skills and strong excel skills specifically with formula writing.
- Minimum seven years of AP/AR experience.
- Sage Intacct experience preferred.
- SAP Concur experience preferred.
- System implementation experience a plus.
- High school diploma or GED
