Responsibilities:

• Manage all aspects of Billing, A/R, A/P in Quickbooks Online
• Billing will encompass
  • setting up new clients
• • maintain client contracts and warehouse agreements
  • preparing invoices for the sale of all goods and services
  • entering client invoices in Client Vendor Portals for select large accounts
  • handling requests for ACH payment details, W9s and COI

• Accounts Receivable will encompass
  • recording client payments and preparing deposit slips
  • following up on past due invoices
• Accounts Payable will encompass
  • maintaining vendor files, agreements and W9 forms
  • entering bills received from vendors and credit card charges from vendors – ensuring accuracy and proper classification
  • reconciliation of monthly vendor statements and processing check, credit card and ACH payments.
  • yearly processing of 1099 forms

• Reconcile monthly bank and credit card statements
• Maintain records for purchase and disposal of fixed assets
• Prepare and remit state sales tax reports (for multiple states) on a monthly basis
• Investigate questionable data
• Interact with CPA for completion of year end close and yearly financial reports
• Provide support to HR related to employee onboarding and 401K administration
• Perform other general office duties as needed

Requirements:

• BA/BS in Business with an emphasis in Accounting
• 2+ years Accounting experience
• Excellent computer skills (Microsoft Office and Macintosh OS)
• Strong experience with QuickBooks Online software
• Strong interpersonal, communications and customer service skills
• Self-managed with the ability to multi-task, work under pressure and meet required deadlines
• Must be detail oriented with excellent follow-up and tracking skills