Accounting & Administrative Specialist
Accentuate Staffing is currently seeking an Accounting & Administrative Specialist for a growing Manufacturing company in Morrisville, NC 27560. The Accounting & Administrative Specialist will be responsible for supporting the day-to-day accounting functions (Accounts Payable, Accounts Receivable, Payroll, etc.) as well as supporting HR Administrative functions. If you are looking to work for a family- oriented organization who values their employees by offering flexibility and excellent benefits, this could be a great fit for you.
Responsibilities:
Accounting Responsibilities
- Match all invoices with purchase orders and receiving records
- Processes accounts payable and cash disbursement transactions within established guidelines
- Generate invoices to customers
- Ensure customer payments are received according to payment terms
- Assists Accounting Manager with maintaining the general ledger including entry of all standard and non-standard journal entries under the supervision of the Accounting Manager
- Maintain all accounts payable, vendor, cash disbursemenst and billing files
- Assists in the monthly close and annual audit
- Maintain check number log signed by authorized check signer to ensure continuity of checks used and voided
- Generate weekly cash forecast report
- Process expense reports
- Reconcile monthly bank statement
- Reconcile monthly credit card statement
- File quarterly Sales and Use Tax
Human Resource Administrative / Payroll
- Maintain all confidential employee and payroll files under the established guidelines
- Complete all new hire onboarding, as well as any change requests by employees
- Maintain and process all employee time sheets and attendance records including vacation, sick time and hours worked on government contracts
- Assist with Administering employee benefit plans (401K, Health Insurance, Dental Insurance, Flexible Spending Account, Life Insurance and Disability Insurance)
- Processes monthly payroll via the 3rd party payroll service in a timely and highly confidential manner
- Maintain employee manual containing company policies, procedures, and benefits information on the shared network drive
- Create, process and maintain any workers compensation claims
- Process and maintain any COBRA transactions
- Assist with employee benefits changes & questions
- Calculate and process payment of sales commission
- Purchase all required office and kitchen supplies
- Maintain Vendor credit references and tax forms as needed
Requirements:
- Proficiency in QuickBooks Online required
- Payroll experience
- Experience with 3rd Party Payroll Software (ADP, PrimePay, Paylocity, etc.)
- Associates or Bachelor’s Degree preferred
- Minimum of 2 years’ experience in Accounting
- Proficiency in Microsoft Word and Excel
- Strong written and verbal communication skills
- Self-motivated, high-energy individual with strong drive for accomplishment
- Positive Attitude
