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Accentuate Staffing is currently recruiting for an Executive Assistant to join an established commercial real estate/banking company in the Raleigh area. This position will be supporting C-level executives and is a direct hire opportunity.
-Preparation of monthly expense reports, Concur software
-Schedule travel for executives using internet sites for airlines, hotels and rental cars companies
-Provide executives with day-to-day administrative support
-Schedule internal and external meetings using Outlook
-Create company presentations internal and external, using PowerPoint
-Assist with correspondence to clients and other business relations
-Maintenance of Investment department documents, Word, Excel and PowerPoint
-Production of Investment reporting information through Excel and PowerPoint
-Involvement in Quarterly Analyst Call, working with website and press release vendors, updating information in Excel, main contact for Call operator before and during call
-Assist with preparation of Board Meeting materials
-Assist Tax Department with mailings using mail merge tool
-Oversee logistics for several annual, group meetings
-Arrange meetings, prepare agendas, and reserve & prepare conference room facilities
-Proven ability to anticipate and take a proactive support approach
-Well organized, dependable, detail-oriented with the ability to deal with urgent deadlines and coordinate with many people to meet those deadlines while enjoying the challenges of a fast-paced, rapidly changing environment
Ability to handle multiple requests and prioritize accordingly demonstrating excellent organizational and project management skills
Advanced proficiency in Microsoft Outlook Calendaring for large groups
Strong writing and proofreading skills
Moderate financial and analytical skills
-Research skills helpful
-Maintain a high level of integrity and professionalism in handling confidential and sensitive information