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Accentuate Staffing has partnered with a global medical device company in RTP, NC that is seeking a Senior Administrative Assistant to support a VP Level Manager and staff.  This position would serve as an effective gatekeeper, managing busy calendars and efficiently handling daily office tasks.  This position also supports the marketing department as needed.

Responsibilities

• Maintain calendars and coordinate meetings, webinars, and conference calls.
• Prepare agendas, publish minutes, and prioritize schedules as necessary. Orders meals (breakfast, lunch, dinner)  and refreshments, as appropriate. Sets up meetings (30 min prior) and collects presentations in advance.
• Develop and process presentations, letters, documents, spreadsheets, charts, and reports using Microsoft Office software.
• Arrange domestic and international business travel , including necessary reservations.
• Prepare, process, and complete expense reports for assigned staff through the expense reporting system.
• Prepare invoices and helps manage marketing budgets
• Maintain existing and create new files, contact lists, itineraries, and mailings as needed.
• Monitor deadlines and track progress toward task completion, communicating with management as appropriate.
• Assists in development of Excel Charts and Powerpoint presentations
• Complete other duties as assigned.

Requirements

• Minimum level of education/experience required.
• 5+ years related experience supporting Executive staff
• High school diploma or equivalent.
• Proficiency/expertise in Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint, Webex
• Excellent oral, interpersonal and written communication skills
• Excellent organizational skills
• Ability to multi-task, prioritize, and meet project deadlines as scheduled