Responsibilities:

Accounts Payable Ownership

• Process vendor invoices accurately and timely
• Manage invoice intake and approval workflow
• Code invoices in accordance with GL structure
• Maintain vendor files and W-9 documentation
• Prepare weekly payment runs (ACH, check, wire)
• Monitor AP aging and vendor balances
• Respond to vendor inquiries professionally
• Process employee expense reimbursements
• Maintain 1099 tracking and reporting support
• Prepare month-end AP accruals and support schedules

Accounting & Financial Preparation Support

• Support Controller with accounting preparation and organization

Month-End Close Support

• Prepare account reconciliations
• Assist with journal entry preparation
• Maintain prepaid and accrual schedules
• Track fixed assets and additions
• Prepare supporting schedules for review
• Organize documentation for financial reporting

Financial Organization

• Maintain structured digital financial files
• Support preparation of reporting packages
• Assist with variance and support schedules
• Ensure documentation is complete and accessible

Audit & Documentation Support

• Maintain organized support for audits
• Provide documentation for internal/external auditors
• Ensure invoice and payment documentation is complete
• Support control documentation and SOP updates
• Maintain compliance with internal approval procedures

Process Improvement & Automation Support

• Utilize available AP automation and digital tools
• Recommend process improvements to increase efficiency
• Reduce manual data entry and duplicate work
• Improve digital documentation practices
• Assist with reporting or spreadsheet improvements
• Support implementation of new tools or workflows

Cross-Functional Support

• Coordinate with Payroll, Billing, and Accounting teams
• Support special projects as assigned
• Assist with data gathering for financial analysis
• Provide backup support across finance when needed
• Participate in finance team meetings and initiatives

Requirements:

• 3+ years of accounting and accounts payable experience
• Experience supporting accounting or month-end close a plus
• Experience with ERP/accounting systems required
• Exposure to audit support or reconciliations preferred
• Proficient in Microsoft Office, including Outlook, Teams, and Word
• Solid analytical skills and Excel spreadsheet development
• Excellent communication and customer service skills
• High level of organizational skills
• Must have the ability to multi-task and adapt to changes quickly
• Works well independently and within a team environment
• Strong attention to detail and organization
• Process-oriented mindset
• Comfort with technology and new tools
• Willingness to grow accounting skillset
• Attention to detail and ability to follow directions.
• Demonstrates a good attitude and is a team player in creating a positive work environment.
• Demonstrates the ability to engage with all levels of the organization.