Executive Assistant
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Accentuate Staffing is seeking an experienced Executive Assistant to support a pharmaceutical manufacturing site in Raleigh, NC. This role provides high-level administrative and operational support to the Site Director, Human Resources, and plant operations, while handling confidential and sensitive information with discretion.
Responsibilities:
- Coordinate domestic and international travel for plant employees and candidates, including booking, itinerary management, and expense reimbursement in accordance with corporate policies.
- Manage the Site Director’s calendar, meetings, and daily schedule, including teleconferences, site visits, and preparation of agendas and materials.
- Prepare reports, presentations, and documentation to support site operations and leadership initiatives.
- Serve as the primary point of contact for visitors and callers, ensuring a professional and welcoming front-office experience.
- Oversee lobby operations, including visitor access, security protocols, and maintaining a clean, organized reception area.
- Support purchasing activities such as ordering office supplies and coordinating meals for leadership, staff, and visitors.
- Assist with reporting, tracking, and administrative support for site projects and operational initiatives.
- Partner with Human Resources to support recruitment, onboarding, employee engagement, and recognition programs.
- Coordinate employee wellness, morale, and site culture initiatives.
- Provide administrative support to plant operations, including internal communications (newsletters, site updates), meeting and event coordination, and conference room management.
- Manage shipping and distribution activities, including FedEx and internal mail services.
Requirements:
- Bachelor’s degree in Business Administration or related field (or equivalent experience).
- 7–10 years of executive-level administrative support experience, preferably in a manufacturing or pharmaceutical environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational, communication, and problem-solving skills with high attention to detail.
- Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment.
- Experience with travel coordination and executive scheduling required.
- Familiarity with pharmaceutical industry terminology is a plus.
