Accounting & Administrative Specialist
This job has been filled or expired, so you can no longer apply for it.
You can browse our current jobs in this category here or view the old job below.
Accentuate Staffing is currently seeking an Accounting & Administrative Specialist for a growing Manufacturing company in Morrisville, NC 27560. The Accounting & Administrative Specialist will be responsible for supporting the day-to-day accounting functions (Accounts Payable, Accounts Receivable, Payroll, etc.) as well as supporting HR Administrative functions. If you are looking to work for a family- oriented organization who values their employees by offering flexibility and excellent benefits, this could be a great fit for you.
Responsibilities:
Accounting Responsibilities
- Match all invoices with purchase orders and receiving records
- Processes accounts payable and cash disbursement transactions within established guidelines
- Generate invoices to customers
- Ensure customer payments are received according to payment terms
- Assists Accounting Manager with maintaining the general ledger including entry of all standard and non-standard journal entries under the supervision of the Accounting Manager
- Maintain all accounts payable, vendor, cash disbursemenst and billing files
- Assists in the monthly close and annual audit
- Maintain check number log signed by authorized check signer to ensure continuity of checks used and voided
- Generate weekly cash forecast report
- Process expense reports
- Reconcile monthly bank statement
- Reconcile monthly credit card statement
- File quarterly Sales and Use Tax
Human Resource Administrative / Payroll
- Maintain all confidential employee and payroll files under the established guidelines
- Complete all new hire onboarding, as well as any change requests by employees
- Maintain and process all employee time sheets and attendance records including vacation, sick time and hours worked on government contracts
- Assist with Administering employee benefit plans (401K, Health Insurance, Dental Insurance, Flexible Spending Account, Life Insurance and Disability Insurance)
- Processes monthly payroll via the 3rd party payroll service in a timely and highly confidential manner
- Maintain employee manual containing company policies, procedures, and benefits information on the shared network drive
- Create, process and maintain any workers compensation claims
- Process and maintain any COBRA transactions
- Assist with employee benefits changes & questions
- Calculate and process payment of sales commission
- Purchase all required office and kitchen supplies
- Maintain Vendor credit references and tax forms as needed
Requirements:
- Proficiency in QuickBooks Online required
- Payroll experience
- Experience with 3rd Party Payroll Software (ADP, PrimePay, Paylocity, etc.)
- Associates or Bachelor’s Degree preferred
- Minimum of 2 years’ experience in Accounting
- Proficiency in Microsoft Word and Excel
- Strong written and verbal communication skills
- Self-motivated, high-energy individual with strong drive for accomplishment
- Positive Attitude
