Responsibilities:

• Create and initiate new project entries in Acumatica to support contract and operational workflows.
• Launch and manage the contract review process for new projects within 24 hours of receipt.
• Review contracts for critical details including billing procedures, liquidated damages, and schedules of values.
• Draft, mark up, and edit contracts with precision while maintaining compliance with internal standards.
• Identify and escalate potential risks to the Director of Compliance and relevant stakeholders.
• Communicate professionally with clients regarding contract status, inquiries, and follow-ups.
• Route contracts for approval based on contract value, type, and organizational protocols.
• Provide weekly updates to stakeholders on contract status to ensure accountability and transparency.
• Proactively follow up with internal and external parties to expedite reviews and approvals.
• Maintain knowledge of state-specific legal requirements related to lien rights, notices to proceed, and notices of commencement to ensure compliance.
• Facilitate vendor setup and onboarding with new clients, including billing requirements.
• Create and maintain accurate customer records and project data in Acumatica.

Assist the Director of Compliance with special projects and ad hoc requests

Requirements:

• Proven experience as a Contract Administrator or similar role, ideally within construction, compliance, or project management.
• Strong attention to detail, organizational skills, and the ability to work under tight deadlines.
• Excellent communication skills (verbal, written, and presentation) with a client-focused approach.
• Demonstrated ability to assess and mitigate risks, with experience in compliance and quality assurance.
• Proficiency with project management and construction software such as Acumatica, Procore, and QuickBooks.
• High school diploma required; associate or bachelor’s degree in Business, Legal Studies, or related field preferred.