Responsibilities:

 Invoice Processing: 

• Receive, verify, and process vendor invoices and credit notes, ensuring they are accurate and properly authorized.

Payment Processing: 

• Prepare and execute electronic payments (like checks, ACH or wire transfers) and checks, monitoring schedules to ensure timely disbursement and avoid late fees.

Account Reconciliation: 

• Reconcile vendor statements and maintain accurate, up-to-date accounts payable records in compliance with accounting standards.

Vendor Communication: 

• Serve as a point of contact for vendors, responding to inquiries, and resolving any payment or invoice-related issues promptly.

Record Keeping: 

• Maintain meticulous records, including filing paid invoices, and ensure the accuracy of financial documents for auditing and tax purposes.

Month-End Activities: 

• Assist with month-end closing processes, including preparing accruals for outstanding invoices and performing related reconciliations.

Requirements:

• 2+ years of Accounts Payable experience
• Ability to analyze data and reconcile discrepancies effectively.
• Detail oriented
• Skilled in prioritizing and managing multiple tasks efficiently in a fast-paced environment.
• Strong oral, written, and interpersonal skills to collaborate with vendors and internal stakeholders.
• Familiarity with accounting software, Microsoft Office suite (especially, SAGE, QB desktop & Excel), and accounts payable software.
• Ability to identify and resolve issues related to invoices and payments.