Responsibilities:

• Maintain project schedules and update staffing assignments.
• Coordinate travel and lodging arrangements using corporate rate programs.
• Process and track per diem payouts, payroll adjustments, and attendance reports.
• Serve as the main administrative contact for field employees, assisting with onboarding, answering questions, and ensuring compliance with company policies.
• Respond to phone and email inquiries from employees, clients, and vendors in a timely, professional manner.
• Prepare and organize reports, records, and departmental documentation.
• Collaborate with recruiting partners to track staffing needs and coordinate hiring requests.
• Provide general office support such as filing, data entry, and updating systems.
• Assist with process improvements to keep administrative tasks efficient and organized.
• Perform other administrative duties as assigned.

Requirements:

• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficient in handling multiple tasks and shifting priorities.
• Comfortable working with employees at all levels and providing customer service over the phone and email.
• Basic analytical skills for reviewing schedules, payroll, and reports.
• Team player with a proactive, problem-solving approach.