Responsibilities:

• Completes a broad variety of administrative tasks for supervisors including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates and ensures that Executives schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Executives time and office.
• Research, prioritize, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for issues taking place in the environment and keeping the Executives updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence, and other tasks that facilitate the Executives ability to effectively lead the company.
• Prioritize conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadlines pressures.

Requirements:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capabilities.
• Highly resource team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Strong work tenure: Two to four years of experience supporting C-Level Executives.
• Proficient in Microsoft Office (Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.