Contract Administrator
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Accentuate Staffing has an immediate need for a Contract Administrator for a commercial services company in Raleigh, NC. This role will be responsible for a variety of tasks associated with the accounting practices for the Maintenance Contracts for the entire company. These tasks will include but will not be limited to the setting up / maintaining all contracts, contract billing process, and responding to customer inquiries. This is a direct hire opportunity work in office Monday-Friday 8:00am-5:00pm.
Responsibilities:
- Data Entry: Enters new and updated customer contracts into system and updates existing customer contracts as needed.
- Review: Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure, ultimately reducing risk to the company.
- Invoicing: Process Monthly Recurring Invoicing. Submit invoices through various means including: mail, email, electronic data transfer.
- File Maintenance: Maintain all maintenance agreements current and ensure they are accurate. All files shall contain current signed agreement, current contact information, and written correspondence and CARE interview documents. Ensure all documentation is correctly maintained electronically in our information system.
- Contract Renewals: Begin maintenance contract performance review process 90-days prior to anniversary date. 30-days prior the Service Manager will evaluate, increase, and renew contract. Responsible for following up to ensure this is completed and returned to accounting 30-days prior to anniversary date.
- Customer Service: Resolves billing issues by identifying the problem; explaining procedures; makes adjustments as needed.
- Ensures that all reporting is in compliance with the Security and Exchange Commission (SEC) and other reporting guidelines by researching and following accounting rules and regulations.
- Provide support for annual audit, which may include research and reconcilement in order to meet auditor requirements.
- Responsible for accuracy, completeness and consistency of reporting financial records.
- Share in the responsibility with the rest of the team as being in the queue for answering incoming purchase order calls and issuing the purchase orders as necessary.
- Engage in on-going training and development in order to remain proficient in current accounting principles and changes in regulations.
Requirements:
Education and Training Requirements (licenses, programs or certificates)
- Two year degree in accounting or five years of related accounting experience
Experience and Knowledge Requirements
- Great Plains Accounting experience preferred
- Intermediate level of computer literacy, specifically MS Word and Excel
Travel Required
- Travel to branches within the organization may be required from time to time.
