Responsibilities:

• Serves as a point of contact for department meeting and greeting guests, answering phones and emails, and responds to questions.
• Maintains executives online calendar in Microsoft Outlook; prioritizes requests by managing the scheduling of meetings and appointments, coordinates activities and agendas, etc.
• Establishes systems to ensure the executive is provided with the necessary background information and briefing materials for meetings, events, and speaking engagements; researches, organizes, prepares, and presents information in a clear and concise manner.
• Prepares purchase orders and processes invoices for goods and services for approval and reconciles expenses.
• Makes and manages all travel arrangements for executive, including airline and hotel reservations, conferences and meeting registrations, transportation, etc.
• Reviews, edits, and proofreads various documents.
• Maintains files for all meeting minutes, charters and objectives, confidentiality statements, bylaws, and other Board and Board Committee materials.

Requirements:

• Strong organizational skills and the ability to multi-task and meet deadlines.
• Initiative, problem-solving skills, attention to detail, positive attitude
• Ability and willingness to work an extended work day, as needed.
• Expert knowledge of all MS Office applications.
• Excellent written and verbal communication skills.
• Bachelor’s degree and five years of administrative support experience or any appropriate combination of education and experience.