Office Coordinator
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Accentuate Staffing is recruiting for an Office Coordinator to join a pharma/biotech company in RTP, NC. This is a contract role from now until February and will work in the office on Tuesdays and Thursdays and then be remote Mondays, Wednesdays and Fridays.
Responsibilities:
- Receiving, assigning, tracking and closeout all incoming facilities and operations request efficiently and effectively daily using the software Freshdesk
- Maintain electronic files. Scanning, filing, organize large records, invoices and other important documentation.
- Prepare confidentiality agreements. Verify documents, records and forms for accuracy, completeness and conformance to applicable policies and procedures
- Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
- Take accurate meeting minutes and distribute to team in a timely manner
- Organize special departmental events as needed
- Complete clerical and administrative tasks.
- Order office supplies. Coordinate shipping and departmental mailing
- Additional duties as assigned by manager to achieve company goals
Requirements:
- Associates or bachelor’s degree preferred, but not required
- 5+ years’ experience working in a fast paced, professional office environment
- Previous experience supporting multiple departments strongly preferred
- Advanced computer skills utilizing most Microsoft Applications, Freshdesk, MasterControl, DocuSign, M-Files, Smartsheet and SharePoint. SAP knowledge preferred, but not required.
