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Accentuate Staffing is currently recruiting for an Administrative Assistant to join a Youth Ministry in the Raleigh area.  This position is responsible for providing administrative support to the Associate Pastor for Youth, the Director of High School Ministry, the Director of Middle School Ministry and the Youth Ministry programs and events.  This is a direct-hire opportunity.

Responsibilities:

• Provides administrative support to the youth staff, including supporting the preparation and implementation of ministry events and activities.
• Responds to and sends to appropriate staff members phone calls, voice mails, and emails in a timely manner.
• Provides administrative support to the Confirmation program, including preparing leader and student guides, ordering supplies, organizing the leadership schedule, and ordering Bibles.
• Serves as primary coordinator of the registration process for trips, retreats, and other major events. Prepares all forms necessary for youth registration for these trips and events, including separate items for mailing, with input from youth staff, and tracks necessary paperwork and payments.
• Creates, updates, and distributes event notebooks for every major event.
• Schedules and coordinates the logistical elements of trips and events, including submitting Event Request Forms, communication with the host location about necessary paperwork, transportation, accommodations, and meals.
• Ensures health forms have been completed for every youth participant.
Coordinates communications within the youth ministry, such as mailings, website, email, and publicity.
• Ensures the necessary paperwork (including background checks) have been completed for every youth leader (paid staff and volunteer).
• Ensures the logistical details of Church School are in place each week, including attendance tracking and the purchase and distribution of curriculum and supplies.
• Maintains downloadable curriculum in Share file and notifies youth staff of new titles.
• Coordinates the Service Assistant schedule and sends reminders to upcoming Service Assistants.
• Attends regular meetings such as weekly youth staff meeting, the Administrative staff meeting and bi-monthly full staff meeting. Distributes the agenda and minutes of the monthly youth committee meeting.

Requirements:

• Strong computer skills, including proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint, and Publisher).
• Knowledge of and comfort in church environment.
• Responsibility in handling tasks, including confidentiality and sensitivity to pastoral matters.
• Capacity to learn to use the church database (ACS) for information, attendance, event registration, and email communications.