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Accentuate Staffing is recruiting for an Executive Receptionist to join a local company in the Raleigh area.  This position is a central part of the Administrative Services Team.   It will be the first point of contact for guests, and will provide administrative support to the Executive, Facilities, and HR teams.

Responsibilities:

• Represent the brand appropriately in creating a welcoming culture to our guests, including clients and candidates.
• Ensuring a comfortable and optimal working environment for employees.
• Managing our Raleigh office, including overseeing our office supplies, and providing back-up support to other US offices.
• Supporting our Executive Team and the rest of the Administrative Services Team
• Maintaining and enhancing vendor relationships
• Open doors and phone lines and close them at the end of the day
• Proactively coordinate office needs to ensure adequate supplies, functioning equipment and clean environment
• Answer main phone line and forward calls as necessary
• Accept incoming mail and packages and sort it to the appropriate departments
• Organize conference rooms each morning and before and after meetings throughout the day
• Coordinates furniture requests, desk assignments, and manage local furniture vendor relationship.
• Coordinate guest needs from other offices
• Coordinate security access cards for Raleigh office
• Work with building management on updates/announcements to communicate to employee population
• Schedule meetings and manage calendars
• Book travel and car service
• Complete and submit expense reports

Requirements:

• Able to communicate clearly and comfortably on e-mail, phone, and in person
• Experience creating business deliverables within the Microsoft Office Suite:Outlook, Excel, PowerPoint, Word
• Able to maintain the confidentiality of all business matters